20: 5 Administrative Commitments - Setting Yourself Up for Success

What up and Namaste to my yogis, my sisters, my brothers, and all my conscious entrepreneurs out there working to make their passion their paycheck. I'm Adi Shakti, the six figure yogi, and I have been sent to elevate and empower you. I bridge the gap between old school big business secrets and your new paradigm creation. Consider me your hippie business strategist and your new best friend. Be sure to head over to sixfigureyogi.com. That's s-i-x-figureyogi.com for your free online marketing and conscious business growth eCourse with yours truly. Grab your Kombucha, turn down your Grateful Dead, and get ready to take notes.

Namaste and welcome. This is Adi Shakti, the six figure yogi. I want to give away a big secret today. I want to talk about the five administrative commitments of my team and what we hold each other accountable to and what we emphasize on a day-to-day basis to make sure that we're able to stay focused, stay effective, and really remain accountable to each other. We have five administrative commitments. The first one that we have is a zero inbox policy. In my email inbox and the inbox of my team we all have the expectation that there are zero emails in the inbox at the end of the working day. The reason that we do that is because it can be really easy for emails to go answered, or questions to go unanswered if we just allow this piling, and piling, and piling of emails into the inbox, and so we have a zero inbox policy.

That being said, of course things are in the inbox that maybe can't necessarily get handled that particular day, but then we're taking that task and we're putting it in the calendar for when it is that we do need to follow up, or when it is that we are able to get that task done. We also have a task management system that we use. It's called Asana. It's a free service. It's A-s-a-n-a, which is also the yoga posture. It's kind of a crazy coincidence. It's a really effective way I can add tasks to my team members. I can add tasks to their Asana platform and then once they finish a task they check it off and then I get a notification that it's done and we can kind of talk about different tasks. There's like a chat box below each task so that if they need things from me or if I need to send them files, all that can be tracked there.

All that being said, to say that we have the zero inbox policy just to say that, "Okay, there's this email. This student needs a recommendation letter for example. I can get this done next Tuesday so I'm taking that information out of my inbox. I'm copying and pasting. Whatever details I need I'm putting it in my calendar, I'm putting it in my task manager, and then I'm able to kind of clear that space in my inbox. It's really just important so that we can stay on top of things. We're keeping each other accountable. It's a really, really important part of our policy here, so number one the zero inbox policy.

Number two, we have Pipedrive. Pipedrive is a customer relationship management system that we use and we are able to put potential, or people that have reached out that are interested in one of our programs, whether it's a $200 yoga teacher training program, whether it's the advanced modules, prenatal programs. Now we have the Empowered Goddess Seminar, the business seminar here in Costa Rica. What we do is we're able to keep track of the correspondence with different people. Sometimes they say, "Oh, I'll know at the end of May," or "Here in a couple weeks. Can you reach back out and maybe we can schedule a phone call," or "I'm traveling till the end of September. Let's schedule a time to call then." When you have a few hundred people that you're talking to like that it's important that you have a place that all of that information sits.

Pipedrive is the software that we use for that. Our number two commitment is that our customer relationship management system is updated daily. My assistant's able to go in and see who all is to be reached out to that day, and it's really important that we stay on top of that, because, again, things can pile up and get a little bit overwhelming. That's number two is really keeping up with our customer relationship management system.

Number three is to calendar everything that is future pending. Sometimes I send an email out to someone. I'm requesting or working with them. Maybe there's an interview in process that they're going to be interviewing me or I'm going to be part of an online summit, or there is a meeting that we're working to schedule with a local community member. Maybe it's with the accountant. Whatever it is. Sometimes when I send an email out I don't necessarily know that that person is going to respond, right. Just because we're hyper-organized doesn't mean that the rest of the world is. It's important for me that if I'm sending out an email that's really important that I am then calendaring two weeks out to double check and make sure that that has been resolved, or that that person reached back out, or whatever it is.

I used to try and just keep all of this stuff in my head and it was starting to drive me absolutely crazy. The commitment to calendaring everything that is future pending, all of my commitments, all of the courses and things that are happening at the Maha Shakti Center, all of my travel details, the travel details of my team, everything that is future pending is calendared, and I can look at my calendar and know that there are no gaps and that everything that I need to get done, everything that I need to know is available to me on my calendar. It really releases the burden on my end of having to remember every single little detail about all of my ongoing projects, and all of the clients, the potential clients, faculty and contracts with the faculty, and all of these things that go into being a conscious entrepreneur. All of those details are taken care of on the calendar. We'll go over the last two when we get back from the break.

Namaste. This is Adi Shakti the Six Figure Yogi and I'm so excited to announce today that the Empowered Goddess, a modern business seminar for the awakened woman is now open. We will be covering how to make more money and amplify your spiritual impact. This program is for you if your wild soul burns to serve, you are ready to increase your impact and expand your reach, you are fiercely committed to fine-tuning your business, you want a proven professional framework designed to attract more of your ideal clients or you offer a service out into the world and are ready to cut through the mysteries of online marketing, branding, the art of paid advertising and traffic generation. We are going to have a phenomenal group of women here in Puerto Viejo in March of 2017. If you'd like more details on that, go ahead and visit the website at sixfigureyogi.com and click on the Empowered Goddess Seminar. Thank you so very much and I look forward to seeing you down in sunny Costa Rica.

Namaste and welcome back. We've gone through the first three. The first three administrative commitments are the zero inbox policy daily, the commitment to our customer relationship management software and making sure that we're following up with all of our leads on a very timely basis. To calendar everything that is future pending is number three. Number four is keeping ourselves accountable with our Asana or our task management system. I know there's a lot of great ones out there, but I really recommend that you have one. It's a way that everybody on your team can log in see what everybody else's to-do list looks like.

You can set deadlines for yourself, set deadlines for people in your team. You're able to communicate, share files, check the status of projects. It's a really, really effective way, again, just to make sure, especially when you're running a global team, like I'm sure many of you are. My assistant right now is in Oregon. I'm in Costa Rica. She comes back to Costa Rica, then I go to Africa. It can get a little bit tricky when you're not day-to-day face-to-face. Really having that way of knowing what the others are doing is really, really important to kind of respect each other and their process and what it is that they're up to. We commit to checking and keeping that updated daily, to making sure that things aren't expiring, that we're sticking to our deadlines or modifying our deadlines and being in touch around that.

Our fifth commitment is we have a Monday meeting. Every Monday, nonnegotiable, we sit down and we talk about what our priorities are for the week. We go through our different projects. We talk about what each of us are responsible for getting handled. We talk about over the last week kind of what happened and from our last Monday meeting if we were able to commit and get the things done that we said that we were going to get done. We sit in silence and take breaths together and ask each other how we can better support each other. We really just take that time every single Monday to get back to zero.

Sometimes there can be miscommunication and even resentment can build on your team on both sides, as the leader for those that are supporting you, as well. Those that are on your team can build resentment for you, as well, kind of piling too much on. Having that opportunity to heart share, make sure everybody's getting heard, make sure everybody's getting focused. Things that have changed throughout the week you're modifying and kind of getting everybody back on track, re-prioritizing you as the leader. It's super important that you're prioritizing which projects take priority, what exactly needs to be done within the context of that week. That's it. That's the five.

We have so many other tasks, obviously, that come up throughout the course of the week. With these commitments we're able to make sure that they're getting placed where they need to get placed, they're getting prioritized, they're getting talked about, they're getting logged, and they're not just kind of in this ethereal realm of thinking about it or on a sloppy to-do list somewhere buried in notebook #4 underneath your bed, that you're actually making sure that you are staying accountable. It's a transparent system. Everybody has access to everybody else's calendar. Everybody has access to the Asana or our task management system. Everybody has access to the customer relationship management system, and we're all able to see what the others are up to.

Of course, we're committing to that zero inbox policy as well, just to make sure that nothing is being kept in our private mail but that it's all being shared with the team and everything's being communicated about. That's really what helps us and it's just also this constant reminder that admin equals impact. Sometimes you get buried in administrative support, administrative work, and it could just feel so overwhelming. Just to remind yourself that the ability to really, really stay on top of your administrative support and keeping all of that tight is what is going to allow you to create these phenomenal programs, to create these phenomenal transformation experiences for your clients, and you really doing the back-end work on your business and really maximizing your potential as a conscious entrepreneur is what is going to allow you to be of the most service out into the world.

Always reminding yourself of that on the days when you're not feeling inspired, when it feels like too much, when you've been working and working and maybe the dollars haven't been coming in. Maybe you're in a lull financially but the work is high. Sometimes that happens to me where I'm working the hardest that I've worked in a long time and I'm still not seeing the numbers come in. Then it switches. It seems the days that I relax that's when I start to see the money start to pour in.

Just knowing that admin does equal impact and to stay with it, stay consistent, and maybe these administrative commitments, these five, are helpful for you, and you can implement them, of course. They're my gift to you if you'd like to implement them. If not, I really recommend that you sit down, just with yourself, if it's just you, you're a solopreneur, or with your team, and decide what it is that you are willing to commit to, because otherwise, especially as kind of Yogi Vata airy kind of leaders as some of us can tend to be in this industry, it's really important that we have a concrete, solid, earthy outline and structure for our business. That's really what I hope I'm able to support you with this podcast.

If you have any other questions for me don't be shy. Send me an email boss@sixfigureyogi.com and that comes to me directly and I will get back to you. Thank you so much/ I really appreciate you taking the time to work on yourself, work on your business. We need more people on fire out there doing what they love, making people happier, healthier, more connected beings. I honor you, I bow to you, and I will see you next time.

Thank you so much for empowering me to be a part of your journey to abundance. My work is to be of service fully and completely and that would not be possible without you trusting and letting me in. Be sure to head over to sixfigureyogi.com. That's s-i-x-figureyogi.com for your free online marketing and conscious business growth eCourse. You've got this. I believe in you, and I'll see you next time. Namaste.